Chart of accounts
A ready chart of accounts for an Indian business, with GST, TDS, petty cash and advance accounts already set up.
Accounting
Accounting software that posts itself
Every invoice, supplier bill, payment and expense becomes a double-entry journal the moment you save it. The trial balance, P&L and balance sheet are always up to date, without a separate data entry job at month end.
Your CA gets proper books. You get to see who owes you, what you owe and how the business is doing, any day of the month.
- Every bill posts its own journal
- P&L and balance sheet any day
- Bank statements matched to entries
INV-1094 · Mehta Hardware₹23,600Save Saved
Journal · auto-posted
JV/1094AccountDrCr
- Entries appear when the invoice is saved
——
Sales · October
₹18.40L
Profit & loss
Sundry debtors
₹6.10L
Balance sheet
Bank · current a/c
₹4.12L
Balance sheet
Trial balance agrees
- Save
- Journal
- P&L · BS
- Bank
In the books
Every bill posts its own journal entry
Sales, purchases, payments and expenses post to the ledger as they happen, so the P&L is ready any day you ask.
invoice.othtech.com/procurement/PO-0318
PO-0318 · Patil Wholesale
Ordered, received and billed, side by side
| Item | PO | Received | Billed | |
|---|---|---|---|---|
| Toor Dal 30 kg | 40 | 40 | 40 | |
| Basmati Rice 25 kg | 60 | 54 | 60 | |
| Sunflower Oil 15 L | 24 | 24 | 24 |
6 bags of rice billed but not received. The bill is marked under-received, ₹11,100 short, until the balance arrives.
Journal · posted automatically
From INV/26-27/1042
- Dr Receivables
- 24,738
- Cr Sales
- 23,560
- Cr Output CGST
- 589
- Cr Output SGST
- 589
Debits = credits
Profit & loss · September
From the same ledger
- Sales
- ₹18.4L
- Cost of goods
- ₹13.1L
- Expenses
- ₹2.2L
- Net profit
- ₹3.1L
Balance sheet agrees
Illustration · sample names and numbers
How the books fill in
You do the work. The entries follow.
A few everyday transactions and the journal entries they make. You never type these yourself, but your accountant can open any one of them.
01
Invoice INV/26-27/1042 for ₹11,800
- Dr
- Customer: Sharma Traders 11,800
- Cr
- Sales 10,000
- Cr
- Output CGST 9% 900
- Cr
- Output SGST 9% 900
02
UPI payment received, ₹11,800
- Dr
- Bank: HDFC current 11,800
- Cr
- Customer: Sharma Traders 11,800
03
Supplier bill with TDS 194C
- Dr
- Freight inward 20,000
- Cr
- TDS Payable 400
- Cr
- Supplier: Ganga Roadways 19,600
04
Shop rent paid, ₹25,000
- Dr
- Rent expense 25,000
- Cr
- Bank: HDFC current 25,000
Statements
The reports your CA asks for, ready any day
All built from the same ledger, so the P&L, balance sheet and GST returns never disagree with each other.
Trial balance
Every account's debit and credit total for any date range. It always balances, because every entry does.
Profit and loss
Sales, cost of goods and expenses for the month, quarter or year, with real purchase costs behind the margin.
Balance sheet
Assets, liabilities and equity, with retained earnings carried forward at year end.
Cash flow
Where cash came from and where it went, grouped by source, so a good month on paper isn't a surprise at the bank.
Period close and books lock
Close a month after review, or lock everything before a date. Nobody can post into a closed period by mistake.
Banking
Bank reconciliation without the ticking and highlighting
Add each bank account you use, current or savings. Download the statement from net banking as a CSV and upload it.
Go down the list line by line. Tick off the ones that match payments you already recorded, and post the rest straight to an account like bank charges, interest or rent. Whatever is still open is exactly what you need to look into.
Petty cash gets its own book too, with top-ups, cash vouchers and a running balance for each person holding a float.
What reconciliation covers
- Statement import from any bank's CSV download
- Tick off lines that match payments already recorded
- Post bank charges, interest and other lines in one step
- Several bank accounts, each with its own ledger account
- Petty cash floats with vouchers and top-ups
- Staff expense reimbursements tracked until paid
Going deeper
For the accountant in the room
The day-to-day runs on its own. When you need adjustments, budgets or an asset register, they are here too.
Manual journals
Post adjustments, provisions and opening entries yourself. A journal can't be saved unless debits equal credits.
Recurring journals
Set up monthly entries like depreciation or accrued rent once, and they post themselves on schedule.
Cost centres
Tag entries by shop, project or department and see spending for each one.
Budgets against actuals
Set a budget per account and period and watch the variance and how much of it is used.
Fixed assets
Keep an asset register with straight-line depreciation posted every period, and gain or loss worked out on sale.
Foreign currency
Bill in dollars or dirhams; the ledger always posts in rupees at the rate you set, with revaluation of open balances.
TDS and TCS
TDS on supplier bills, worked out for you
Choose the section on the purchase order or bill: 194C for contractors, 194J for professional fees, 194I for rent, 194H for commission, 194Q for goods and others. The tax is withheld, posted to TDS Payable and taken off the supplier's balance.
TDS on purchases
Section and rate saved on the bill, withheld automatically and posted to TDS Payable.
TCS on sales
Collected on invoices where it applies and posted to TCS Payable.
26Q and Form 16A
A report of TDS by section and supplier to prepare your quarterly return and certificates.
OthTech prepares the figures for your TDS return; filing it on the TRACES or income tax portal is still done by you or your CA.
Receivables
Get paid without chasing every customer yourself
Put a Razorpay payment link on any invoice. When the customer pays by UPI, card or netbanking, the payment is checked with Razorpay and the invoice is marked paid on its own. Reminders go out on the days you choose, and every customer has a statement you can send in one click.
- Payment links through your own Razorpay account
- Receipt emailed to the customer on every payment
- Reminders on a schedule you set, for example 3, 7 and 14 days overdue
- Customer statements with outstanding and ageing
- Ageing report in 0-30, 31-60, 61-90 and 90+ day buckets
- Advances and overpayments kept as customer credit
- Credit limits that stop a new invoice when a customer is over
Payables
Know what you owe and to whom, before they call
Each supplier has a ledger of bills, debit notes and payments, with an ageing view of what is due. Bills are matched against the purchase order and goods receipt, so you only pay for what actually arrived.
- Supplier ledger and statement on every supplier page
- Payables ageing by supplier
- Advances to suppliers tracked until a bill uses them
- Debit notes for purchase returns
- Bills flagged when they don't match what was received
- TDS withheld on the bill and shown in the supplier's balance
Questions
Questions about accounting
Something not covered here? Call or WhatsApp us and you'll speak to the people who build the product.
No. When you raise an invoice, record a payment or enter an expense, the journal entry is made for you. Your accountant or CA can still open the ledger, post manual journals and check every entry.
Yes. Invite your CA as a user with an accountant role. They can see the trial balance, P&L, balance sheet and GST reports, post journals and lock a period once it is reviewed, without access to settings they don't need.
Posted entries are never edited in place. A correction is made with a reversing entry, so the history stays intact. Once a period is closed or the books are locked, nothing dated in that period can be posted.
Download your bank statement as CSV from net banking and upload it. Tick off each line that matches a payment you already recorded, or post it to an account such as bank charges or rent in one step. Lines you haven't dealt with stay on the list.
Yes. Pick the TDS section on the purchase order or bill and the tax is withheld, posted to TDS Payable and taken off what you owe the supplier. A report by section and supplier helps with Form 26Q and Form 16A. TCS on sales is supported the same way.
No. From Tally we import masters only: customers, suppliers, products, opening stock and opening balances. Start the books from an opening date, and keep Tally for the years before it.
Books that are ready when your CA calls
Start a 14-day free trial, bring your opening balances across from Tally or Excel, and let the entries build up as you bill.
- 14 days free
- Opening balances imported
- Free help moving your data
